For alphabetic indexing, all punctuation is considered when indexing personal and business names.

Need for Alphabetic Order1.) Some filing or storing method must be used to store records inan efficient way2.) Alphabetic filing method- Records are arranged by letters of the alphabet- Variations exist in some systems3.) Filing guidelines- Ensure consistency in storage procedures- Are published by Association of Record Managers and Administrators (ARMA) InternationalIndexing1.) Indexing involves- Determining the name by which a record will be stored- Placing or listing of items in an order that follows a particular system2.) Filing segment- Name or subject selected in indexing- Should be the name by which the record will bestored and requestedIndexing Units1.) Indexing units are words that make up the filing segment2.) The key unit is the first unit in a filing segment3.) Indexing orderindicates the orderin which units areconsideredCoding1.) Coding is assigning a file designation to records as they are classified2.) Indexing rules determine how segments are orderedRule 1: Indexing Order of Units

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Personal name, Given name, surname, ARMA

Question 26All punctuation is disregarded when indexing personal and business names.

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Question 27When indexing a name for alphabetic filing, business names with titles are indexed as written.

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Question 28You can find the hierarchical order of federal government agencies, offices, and bureaus in the UnitedStates Government Manual.

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Question 29In an alphabetic filing system, Gary Woolfe Bakery would be filed after Gary N. Woolfe.

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Question 30The words County of, City of, Department of, and Office of are ignored when indexing city, county, orstate government names.

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Question 31In an alphabetic filing system, Wm. A. Robertson is filed before William A. Robertson.

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Question 32Articles, prepositions, and conjunctions are considered separate indexing units.

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Question 33In an alphabetic filing system, identical names for people and businesses are first sorted by city names.

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Question 34What is the second level for this filing segment Federal Bureau of Investigation?

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Question 35What is the correct filing order for the following four names? (1) Pier Point Café (2) Pier 1 Store (3) Pier3 Souvenirs (4) Pier 7 Diner

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