How to create email group in Outlook 365

Table of Contents Show

Create a contact group
Send an email to a contact group
Need more help?
How to create a Contact Group in Office 365
Using your contact group in an email
Still need help?
How do I create an email group in Office 365?
How do I create a group email distribution list in Outlook?
How do I send a group email in Outlook 365?

Try it!

If you email the same group of people often, create a contact group in Outlook so you can email the contact group instead of individual emails.

Create a contact group

On the Navigation bar, choose People
.
Select Home > New Contact Group.
In the Contact Group box, type the name for the group.
Select Contact Group > Add Members
, and then select an option:
- Select From Outlook Contacts.
- Select From Address Book.
- Select New E-mail Contact.
Add people from your address book or contacts list, and choose OK. To select multiple people, hold down the Ctrl key as you choose members.
Choose Save & Close.

Send an email to a contact group

Select Home >New Email.
Select To.
In the Search box, type the name of the contact group.
Double-click the name to add it to the To box, and then select OK.

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Create a contact group

Add people to a contact group

Send an email message to a contact group

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You can create a group to store a list of people you want to send email to. Use this group to send messages to multiple contacts without having to enter each contact separately in the message.

Groups that you create in your Contacts folder aren't available to other users in the University.

How to create a Contact Group in Office 365

Click on the menu icon in Office 365
then, in the pop out menu, select People
Expand New and choose Contact list
Enter a name for the list

Think privacy...when naming your contact group, think about making sure it has a name that is obviously different from any other contact lists or resource accounts you use. This is essential to avoid inadvertently sending information to the wrong person / group. The most important thing is that the first few letters are not the same as any other email addresses or groups you use. For example, rather than having the groups “Childhood Yr1” and “Childhood Yr2”, perhaps call them “1st Year Childhood” and “2nd Year Childhood”, so that the first few letters are different. The autocomplete feature in Outlook can be very helpful but only if it autocompletes with the correct address.
In the Add members box, start typing the name of someone you want to add to the list. If the person is not already one of your contacts, you can choose to search the University's directory
Once you have clicked on the person's name they will be added to the list
Add all the people who you want to be in the list in the same way.
When you have finished, click Save

Note: to subsequently edit your list, click on the Office 365 pop out menu icon, click on People. Search on the name of your list, check the box next to the name and then click Edit in the menu bar.

Using your contact group in an email

In Office 365 Email, click on the To: button in the To field of a new email
Select the double arrow to expand the side panel
Select Your contacts
Depending on how many contacts you have, you may be able to see the group name. Otherwise you can search for it
Once found, click the plus symbol to the right of the group name, and you'll see it appear in the 'To' field
Select Save
and you will be returned to the email

Please note: if you regularly send emails to this group you may be able to start typing the group name in the To field and select it from those suggested

Please take note of the privacy caution above when naming the group.

More information about contact lists for Office 365 from Microsoft.

Still need help?

How do I create an email group in Office 365?

Try it!.

On the Navigation bar, choose People ..

Select Home > New Contact Group..

In the Contact Group box, type the name for the group..

Select Contact Group > Add Members. , and then select an option: ... .

Add people from your address book or contacts list, and choose OK. ... .

Choose Save & Close..

How do I create a group email distribution list in Outlook?

In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group. In the Name box, type a name for the contact group. On the Contact Group tab, in the Members group, click Add Members, and then click either From Outlook Contacts or From Address Book.